All members of the public are invited to attend our meetings in public so that they can:
- observe the running of the CCG;
- be informed of the CCGs strategy and the decisions which drive that strategy; and
- have an opportunity to put a question about any of the agenda items to be discussed
Current meetings in public
Asking a question
If members of the public wish to ask a question, the following guidelines should be followed:
- All questions must relate to the items on the agenda.
- Written questions are preferable and should be submitted three working days before the meeting. Questions should be submitted by completing the online form.
- A paper copy of this form is available by calling 03000 424700 or by emailing Governing Body Meeting: email@example.com. Primary Care Commissioning: firstname.lastname@example.org
- There will be a five minute session at the beginning of the meeting where additional questions can be raised. Answers to these and the questions received in advance will normally be given at the end of the meeting, although in some cases the answers may be provided when the item is being discussed. At the end of the meeting the Chair will read the questions submitted in advance first, followed by those given at the beginning of the meeting. If the question requires further explanation he may ask the owner of the question to give more detail.
- Members of the public are requested to put only one question but if there is time, subsequent questions will be accepted.
- As our meetings are time limited it may not be possible to answer all questions on the day but all questions will receive an answer and these will be placed on our website.
Rules of the public meetings
- The agenda is usually full, so keeping to time is important. Some agenda items may not be discussed if everybody agrees with the recommendation or if the item is just for noting. Members of the public should be aware of this before they attend to avoid disappointment
- The Chair will ensure meetings take place without disruption. The Chair has the right to exclude members of the public if they cause disruptions. Members of the public are expected to show due respect to other attendees and the Governing Body members.
- Procedures may not be photographed or filmed without the permission of the Chair.
- Observers may only speak if invited to by the Chair.
- Members of the media routinely attend our meetings in public. Comments made in the public board meeting may be conveyed publicly by the media. NHS South Kent Coast CCG cannot control how comments are used externally unless they breach confidentiality or legal boundaries.
- The Chair will not permit debate or questions regarding individual cases or complaints including issues that are sensitive and confidential.
If you have any concerns about the conduct of our meetings in public, please contact us on 03000 424700.
To make sure our meetings are open and transparent we promise to do the following:
- Accessible meetings: We will hold our public meetings in convenient, accessible venues and promote these on our website. In accordance with our Constitution, we will hold a minimum of four meetings in public a year.
- Accessible information: We will publish useful information such as agendas, past papers and contacts on our website. To ensure that our papers are understandable each paper will have an overview summary or introduction to the topic that external audiences can easily understand.
- Keep business focussed: During meetings, the Chair will discuss issues in a way that aims to engage members of the public or stakeholders. This will include introductions to the topic by the Chair and a summation of what has been agreed.
If people wishing to attend our meetings in public and have specific needs, please contact us on 03000 424700.